High School Admissions for School Year 2021-2022

HIGH SCHOOL ADMISSIONS POLICY FOR SCHOOL YEAR 2021-2022

  • Policy
  • General Norms
  • Qualification for Admissions to High School
  • Application Requirements
  • Requirements for Foreign Applicants
  • Medical Requirements
  • Application Procedure
  • Admissions Upload Facility
  • Schedule of Application
  • Issuance of Test Permit
  • Admissions Test - Online Testing
  • Release of Application Results
  • Enrollment Reservation
  • Enrollment for Accepted Applicants
  • Apply Here
  • Contact Us
  1. All applicants to the High School are required to undergo the admissions screening process in order to provide the school with data to determine the eligibility of the applicant for acceptance in Xavier School.
  2. Parents will be informed about the result of the screening process.  However, the details of the results will remain confidential.
  3. The applicant is given the admissions test once only.  Re-testing is not allowed.
  4. All applicants should have passing grades in all subjects from the previous grade level, and in the First and Second Quarters of the current grade level.
    • Note:  If the applicant is not enrolled for School Year 2020-21 the due to the pandemic, the report cards/evaluation reports/ progress reports for SY 2018-2019 and SY 2019-2020 must be submitted.
  5. All accepted transferees are placed on probation status on their first year in the High School. 
  6. The High School Unit accepts transferees in Grade 7 to 9 only, depending on the number of available slots.
  7. All applicants are required to undergo Vision and Hearing Screening Tests and a comprehensive medical check-up. Results of the tests should be submitted with the other requirements before testing.
    • Note:  The results of the vision and hearing screening tests may be deferred. Please note that in the event that your child is deemed qualified for admissions, he will be placed on conditional acceptance pending submission of all medical requirements.
  8. All accepted transferees are required to take the Hànyǔ Shuǐpíng Kǎoshì (HSK), the Chinese Proficiency Test once they are admitted to Xavier School.   

*All communication related to the admissions will be through the Parents Portal, please take note of your user account and password to login and view your application status.  

  1. Xavier School’s High School Program will be beneficial to an applicant if he manifests:
    • Positive self-discipline
    • Good study habits
    • Well-developed Interpersonal Skills
    • Well-developed English, Filipino and Chinese Communication Skills
    • Well-developed Stress and Time Management Skills
    • Respect for the members of the school community
  2. The school also takes into account the following:
    • The willingness of the parents of the student applicant to support and collaborate actively with the school in the education and formation of the student (which includes the parent’s acceptance of the school policies, especially found in the Student Handbook);
    • The willingness of the applicant and his parents to be involved in important school activities (which includes off-campus activities that consist but not limited to field trips, service interactions, recollections and study abroad programs); 
    • The extent to which the applicant’s family environment is open to, and supportive of the Catholic Christian values espoused by the school.
    • An applicant is evaluated primarily on his qualifications for admissions to High School.
  3. For applicants to Grade 7 and higher levels, the applicant must be eligible for the Chinese subject for the grade level they are applying for.
  1. High School Entrance Examination (HSEE) Results (which includes a Chinese test).
  2. Performance in the Current Grade Level
    • An applicant with a failing grade in any subject by the end of the March 2021 will NOT BE ACCEPTED to Xavier High School.
  3. Disciplinary Record  
    • An applicant who has been involved in any disciplinary case within the school year will NOT BE ACCEPTED to Xavier High School.
  4.  Family Interview
    • The interview will be scheduled in phases after the release of the results of the application for High School admission.
    • The interview is a requirement for all applicants but is not a qualifying factor for admission.
  1. Accomplished Xavier School Application Form
  2. Learner’s Reference Number (LRN) from the current school
  3. Original copy of the Applicant’s Birth Certificate (PSA).
  4. Original copy of the report card of the previous grade level and photocopy of the grades in the First and Second Quarters/Trimester of the current grade level.
  5. Baptismal Certificate if baptized in the Roman Catholic Church (photocopy verified against the original)
  6. Accomplished Recommendation Form from the current school
  7. Three (3) copies of recent identical 1.5” X 1.5” photos in white background for the following:
    1. Application Form (1 copy)
    2. Test Permit (1 copy)
    3. Health Record (1 copy)
  8. Accomplished Student Medical Record
  9. Results of Vision and Hearing Screening Test.
  10. Accomplished Xavier School Personal Data Disclosure Terms of Agreement Form.
  11. Two (2) copies of recent identical family picture in size 4R to be pasted on the application form. 

Note: Only immediate family members should be in the picture. The people in the picture should be wearing decent clothing and should NOT be wearing caps and sunglasses.

Additional Requirements for Naturalized Filipino and Non-Filipino Applicants

Filipino

  • Naturalization Identification Certificate (NID), if naturalized Filipino, or Identification Certificate of Registration (ICR), if born abroad with Filipino Parents (Photocopy)

Non-Filipino (Permanent Resident)

  • Alien Certification of Registration (ACR), (Photocopy)
  • Immigration Certificate of Residence, (Photocopy)

Non-Filipino (Temporary Resident)

  • Alien Certification of Registration (ACR), (Photocopy)
  • Immigration Certificate of Residence, (Photocopy)
  • Special Study Permit (SSP)
  • Passport pages showing the following information:
    • Passport Number
    • Place Issued
    • Date Issued
    • Expiration Date
    • Date of Entry into the Philippines
    • Entry Status
    • Length of Authorized Stay

Exempted from submitting of ACRs are the children of the following:

  • Permanent Foreign residents
  • Aliens with working permit
  • Foreign Diplomat Personnel
  • Personnel from duly accredited international organizations residing in the Philippines
  • Holders of Special Investor's Resident Visa (SIRV)
  • Holders of Special Retiree's Resident Visa (SRRV)

Note: Parents of the abovementioned students should submit to the Registrar's Office a copy of the documents supporting their residence status.

  1. An applicant coming from a foreign school whose medium of instruction is not English, must undergone at least one (1) school year of schooling in the Philippines prior to application to Xavier School.
  2. The final Report Card/Evaluation Report must be authenticated (Red Ribbon) by the Philippine Embassy of the country of origin as part of the enrollment requirement.
  1. The applicant must have completed the following immunizations:
    • DTaP : At least 5 doses.  The last dose must be given on or after the 4th birthday.
    • Tdap : 1 dose given after the 10th birthday
    • MMR : 2 doses
    • Varicella : 2 doses with last dose on or after the 4th birthday or verification of disease.
  2. Results of the Vision and Hearing Screening Test 
  1. Go to the Xavier School Parents Portal at (See Apply Here tab):
    1. Click on New User? Click here to Register.
    2. Choose Basic Ed (up to grade 10).  Then click Proceed Next.
    3. Click New then click Register
    4. Choose the appropriate Grade Level. The screen will automatically go to the next section.
    5. Kindly fill out completely all the General Student Personal Information Sheet (GSPIS).  Then click on the button Click to Create Basic Information.
    6. Complete the System Login Information.  Please take note of the Temporary Student Number and Password.  You will need this information to access the Parents Portal for your transactions in Xavier School.
  2. Download the following forms:
    1. Student Health Record Form
      • The Health Record Form should be filled out by your physician (and specialist for children with special medical conditions).  Kindly print the form on an 8.5 X13 inches bond paper
    2. Data Privacy Agreement Forms
    3. Recommendation Form
      • Kindly print the form on an 8.5 X13 inches bond paper. The Recommendation Form should be filled out by the school head or teacher of your child’s current school. Please request the school head or teacher of your son to email the accomplished form to xssjadmissions@xs.edu.ph.
  3. Upload the scanned copies of the following documents on the Admissions Upload Facility:
    1. Application Form
    2. PSA Birth Certificate 
    3. Report Card/Progress Report for the First Month/Quarter/Semester of the current school year
    4. Baptismal Certificate if baptized in the Roman Catholic Church (original and photocopy)
    5. Student Health Record Form
    6. Vision and Hearing Screening test results
    7. Family Picture
    8. Data Privacy Agreement Forms
  4. Instruction regarding the payment of the application and testing fees will be emailed to the parents of the applicant upon verification of the application documents. 
  5. The schedule of your son’s test will be sent to the email address you provided the school. 

Kindly upload the required documents in this link:

Please see the following documents as a guide in uploading your documents:

 

  1. Guide to Admissions Forms
  2. Guide to Creating Images and PDF Documents

Date

Activity

November 5 – 27, 2020

Application Period

December 15, 2020

Last day for the submission of completed application form and requirements to the Registrar’s Office.

 

Office Hours Monday to Friday  (8:00 AM to 3:00 PM)

  1. The test permit will be emailed to the parents of the applicant by the Testing and Research Center upon approval of the submitted documents. This includes the schedule of examination, important guidelines and procedures as well as the  link to access the online test. Kindly acknowledge receipt of the test permit by sending the accomplished Reply Slip/Parental Consent Form to trc-gsadmissions@xs.edu.ph. Submission of the Reply Slip/Parental Consent Form is required.
  2. Please make sure to review the detailed guidelines and reminders prior to the actual test to ensure a smooth and successful online testing administration. 
  1. Applicants are expected to log in at least ten (15) minutes before the scheduled test. Latecomers will not be entertained.
  2. Testing may be rescheduled (and you will be given a new schedule via email) only in the following instances:
    1. The applicant is sick and not well enough to take the test.
    2. There is death in the family.
    3. The child encounters a network interruption during the test. In such an incident, please call us immediately at (02) 87230481 local 1801 and inform the examiner of your situation. 
    4. Xavier School calls off classes/work due to inclement weather or other unforeseen events that could affect the scheduled online testing. We will call you when this happens.
  3. The link to access the online admissions test is for one time use only. In case testing needs to be rescheduled due to reasons other than those cited above, additional testing fee will be required and a new test permit will be issued to the applicant.
  4. The applicant must strictly follow the test protocols during the online testing. 
  • Results of application will be emailed to the parents of the applicant.  
  • No results will be released by telephone.
  • For applicants who have been accepted, the parents are required to make a reservation to express their intention to enroll their son in Xavier School. 
  • If the reservation fee is not paid within ten (10) days after the release date of the test results, we will assume that you are no longer interested in your child’s admission to Xavier School.  His application will be cancelled automatically.
  • The acceptance letter will include instructions on how to make the reservation and how to pay the required Reservation Fee. For other concerns regarding the Reservation Fee, please feel free to see the School Treasurer.

The procedure for enrollment for accepted applicants will be announced before the end of the current school year.

To start your application, visit:

*All communication related to the admissions will be through the Parents Portal, please take note of your user account and password to login and view your application status.

Read the guidelines in using the XS Parents Portal:

Accessing the Xavier School Online Application

Read the Admissions Policy:

High School Admissions Policy

*All communication related to the admissions will be through the Parents Portal, please take note of your user account and password to login and view your application status.

FOR OTHER CONCERNS:

You may contact us at:

Email: xssjadmissions@xs.edu.ph

Call: (02) 8723-0481 locals 1701 to 1703