High School Transfer Admissions for Xavier School


  • Policy
  • General Norms
  • Qualifications for Admissions to High School
  • Application Requirements
  • Medical Requirements
  • Application Procedure
  • Schedule of Application
  • Schedule of Examination
  • Release of Admissions Results
  • Enrollment Reservation
  • Enrollment for Accepted Applicants
  • Apply Here
  1. All applicants to the High School are required to undergo the admissions screening process in order to provide the school with data to determine the eligibility of the applicant for acceptance in Xavier School.
  2. Parents will be informed about the result of the screening process.  However, the details of the results will remain confidential.
  3. The applicant is given the admissions test once only.  Re-testing is not allowed.
  4. All applicants should have passing grades in all subjects from the previous grade level, and in the First and Second Quarters of the current grade level.
  5. All accepted transferees are placed on probation status on their first year in the High School. 
  6. The High School Unit accepts transferees in Grade 7 to 9 only, depending on the number of available slots.

All accepted transferees will be required to take the Hànyǔ Shuǐpíng Kǎoshì (HSK), the Chinese Proficiency Test once they are admitted to Xavier School.     

  1. Xavier School’s High School Program will be beneficial to an applicant if he manifests:
  • Positive self-discipline
  • Good study habits
  • Well-developed Interpersonal Skills
  • Well-developed English, Filipino and Chinese Communication Skills
  • Well-developed Stress and Time Management Skills
  • Respect for the members of the school community

2. The school also takes into account the following:

  • The willingness of the parents of the student applicant to support and collaborate actively with the school in the education and formation of the student (which includes the parent’s acceptance of the school policies, especially found in the Student Handbook);
  • The willingness of the applicant and his parents to be involved in important school activities (which includes off-campus activities that consist but not limited to field trips, service interactions, recollections and study abroad programs); 
  • The extent to which the applicant’s family environment is open to, and supportive of the Catholic Christian values espoused by the school.
  • An applicant is evaluated primarily on his qualifications for admissions to High School.

3. For applicants to Grade 7 and higher levels, the applicant must be eligible for the Chinese subject for the grade level they are applying for.

  1. High School Entrance Examination (HSEE) Results
    • (which includes a Chinese test).
  2. Performance in the Current Grade Level

    • An applicant with a failing grade in any subject by the end of the March 2019 will NOT BE ACCEPTED to Xavier High School.

  3. Disciplinary Record  
    • An applicant who has been involved in any disciplinary case within the school year will NOT BE ACCEPTED to Xavier High School.

1. Accomplished Xavier School Application Form (check Apply Here tab)

2. Learner’s Reference Number (LRN) from the current school

3. Original copy of the Applicant’s Birth Certificate (PSA).

4. Original copy of the report card of the previous grade level and photocopy of the grades in the First and Second Quarters/Trimester of the current grade level.

5. Baptismal Certificate if baptized in the Roman Catholic Church (photocopy verified against the original)

6. Accomplished Recommendation Form (Download here) from the current school

7. Three (3) copies of recent identical 1.5” X 1.5” photos in white background for the following:

    1. Application Form (1 copy)
    2. Test Permit (1 copy)
    3. Health Record (1 copy)

     Note: Scanned and computerized pictures are not allowed.

8. Accomplished Student Medical Record(Download here)

9. Results of Vision and Hearing Screening Test.

10. Accomplished Xavier School Personal Data Disclosure Terms of Agreement Form(Download here).

11. Two (2) copies of recent identical family picture in size 4R to be pasted on the application form. 

    Note:  Only the immediate members of the family should be in the picture. Scanned and computerized pictures are not allowed.


For Naturalized Filipino,

  1. Naturalization Identification Certificate (NID) or photocopy of Identification Certificate of Registration (ICR) if born abroad with Filipino parents

For Non-Filipino Permanent Resident,

  1. Photocopy of Alien Certificate of Registration (ACR)
  2. Photocopy of Immigration Certificate of Residence

For Non-Filipino Temporary Resident,

  1. Photocopy of Alien Certificate of Registration (ACR)
  2. Photocopy of Immigration Certificate of Residence
  3. Special Study Permit (SSP)
  4. Passport pages showing the following information:
    • Passport Number
    • Place Issued
    • Date Issued
    • Expiration Date
    • Date of Entry into the Philippines
    • Entry Status
    • Length of Authorized Stay

Exempted from submitting of ACRs are the children of the following:

  • Permanent Foreign Residents
  • Aliens with Working Permit
  • Foreign Diplomat Personnel
  • Personnel from duly accredited international organizations residing in the Philippines
  • Holders of Special Investor's Resident Visa (SIRV)
  • Holders of Special Retiree's Resident Visa (SRRV)

Note: Parents of the above mentioned students should submit to the Registrar's Office a copy of the documents supporting their residence status.


An applicant coming from a foreign school whose medium of instruction is not English, must undergone at least one (1) school year of schooling in the Philippines prior to application to Xavier School.

The final Report Card/Evaluation Report must be authenticated (Red Ribbon) by the Philippine Embassy of the country of origin as part of the enrollment requirement.

  1. The applicant must have completed the following immunizations:
  • DTaP : At least 5 doses.  The last dose must be given on or after the 4th  birthday.
  • Tdap : 1 dose given after the 10th birthday
  • MMR : 2 doses
  • Varicella : 2 doses with last dose on or after the 4th birthday or verification of disease.
  1. Results of the Vision and Hearing Screening Test duly accomplished and signed by an ENT Doctor and Ophthalmologist. 
  1. Accomplish the following forms:
    1.  Application for Admission to the Grade School Form (Please check Apply Here Tab)
      1. Print the accomplished application form on a 8.5 X 13 inches sized bond paper.
    2. Student Health Record Form
      1. The Health Record Form should be filled out by your physician.  Kindly print the form on 8.5 X13 inch bond paper. 
    3. Recommendation Form
      1. The Recommendation Form should be filled out by the school head of your child’s current school.  This form must be submitted in a sealed envelope. Kindly print the form on an 8.5 X13 inch bond paper. 
    4. Personal Data Disclosure Terms of Agreement Form
      1. Print the accomplished agreement form on a US Letter (8.5 X 11 inches) sized bond paper.
  2. Attach all requirements on the printed application form (Please refer to Application Requirements Tab.)
  3. Present the accomplished application form and other requirements at the Registrar’s Office.  
  4. You will be issued a payment slip after presenting all requirements and encoding the child’s information.
  5. Pay the application fee of Php 1,300.00 to the Cashier at the ACCOUNTING OFFICE.
  6. Present the Official Receipt at the Registrar’s Office to complete the application process.




November 5 – December 19, 2019

Application Period

January 11, 2020

Last day for the submission of completed application form and requirements to the Registrar’s Office.

Office Hours:

Monday to Friday - 7:45 AM to 3:00 PM

Saturday - 8:15 AM to 11:00 AM

Test Schedule/Permit will be emailed by the Testing and Research Center (TRC) upon approval of the submitted documents.  

  • Results of the application will be emailed to the parents of the applicant. 
  • No result will be released by telephone.
  • For applicants who have been accepted, the parents are required to make a reservation to express their intention to enroll their son in Xavier School. 
  • If the reservation fee is not paid within five (5) days after the release date of the test results, we will assume that you are no longer interested in your child’s admission to Xavier School.  His application will be cancelled automatically.
  • The acceptance letter will include instructions on how to make the reservation and how to pay the required Reservation Fee. For other concerns regarding the Reservation Fee, please feel free to see the School Treasurer.

The procedure for enrollment for accepted applicants will be announced before the end of the current school year.

Instructions for Online Application:

  1. Download and read our Admissions Policy.
  2. Read the manual for the online application here.
  3. Click the link below:

                 APPLY ONLINE